California School District’s New Dollar-Saving Strategy: Xerox Managed Print Services

ROCHESTER, N.Y. – The Rialto Unified School District signed on for Xerox Corporation’s (NYSE:XRX) Enterprise Print Services (EPS) to save hundreds of thousands of dollars in document-related costs. Using Xerox’s print governance feature, the newest addition to the company’s market-leading managed print services (MPS) portfolio, Rialto will increase savings to nearly half a million dollars by better managing print across its 25 buildings.

 

Rialto’s five-year EPS contract will bring multiple print budgets and output devices, like printers, copiers and fax machines under Xerox management. Using print governance, Rialto will implement automated, rules-based settings that help staff make smarter printing decisions. For example, when a teacher hits print on a 250-page document, a notification appears advising them that the print job would cost less if sent to the school’s print center instead of a printer in the main office. Print governance means Rialto can set budget guidelines for teachers and departments, empowering school district employees to better manage print spend during the school year. 

 

"With stretched budgets and staff we can’t be doing what others can do more efficiently and more cost-effectively,” said Dr. Joseph Davis, deputy superintendent, Rialto Unified School District. “As a strategic partner, Xerox is solving our business problems so we can stay focused on educating our 27,000 students – and saving valuable budget dollars that can now be redirected to student programs and employee retention.”

 

Working with Xerox to monitor and provide pre-emptive maintenance for all print and copy devices, the school district will easily keep up with the document demands to support its large student population. Onsite Xerox document advisors will also help the district further environmental initiatives by capturing existing paper records and converting them to digital documents using Xerox DocuShare^®, an intuitive content management solution that allows information to be shared and stored online. DocuShare enables teachers and administrators to more easily access student data and free up storage space.

 

“The public sector is discovering the MPS opportunity – schools, universities, counties and state governments are reaping the cost savings and efficiency benefits of letting us manage print for them while they focus on their core business,” said John Kelly, president, Global Document Outsourcing North America, Xerox. 

 

Xerox’s EPS is the only offering to manage all elements of an organization’s print infrastructure – from the office to the in-house print center to the virtual workplace. As the worldwide market leader in MPS, Xerox applies the same tools and techniques used to save millions for corporate customers, to help clients in the public sector. The company was positioned by Gartner, Inc., in the Leaders Quadrant in the “Magic Quadrant for Managed Print Services Worldwide”[1] for 2009 and was recognized as a leader in IDC’s 2010 MPS MarketScape report[2]. 

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For more information about Xerox Global Document Outsourcing, visit http://www.consulting.xerox.com/ or call 800-ASK-XEROX, ext. 947. For more information about Xerox DocuShare, visit http://docushare.xerox.com/

or call 800-735-7749. 

 

Notes: ¹Gartner “Magic Quadrant for Managed Print Services Worldwide” by K. Weilerstein, et al. August 21, 2009. ²IDC “IDC MarketScape: Worldwide Managed Print Services 2010 Hardcopy Vendor Analysis.” Doc # 222872, April 2010.